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Russian
Adventures, trading as Adventure Alternative Ltd, hereinafter
called the Company, accepts booking on the following
conditions: |
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A
non-refundable deposit of
250.00 pounds sterling must accompany the booking form.
The balance is due eight weeks before departure, but bookings
made within this period are due for immediate payment. If, for
any reason, the balance is not received by the due date, the
Company reserves the right to cancel the booking, retain the
deposit paid and charge cancellation fees in accordance with
the scales shown in the next paragraph. |
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The price quoted
for any expedition covers the cost of the planning, the
organisation and carrying out of the expedition, the cost of
specialist equipment, supplies, administration and travel
except for the following, fopr which the client must be
responsible: innoculation fees, cost of transport to the
departure point for overseas travel, cost of visas, personal
prescribed medicines, personal equipment and clothing,
personal expenses while on the expedition ( drinks, laundry,
telephone calls, souvenirs etc ). |
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Cancellation of
bookings must be notified in writing. Cancellation charges are
set out below, based on the date of receipt of written
notification: More than 8 weeks before departure...loss of
deposit, 4-6 weeks...30%, 2-4 weeks...45%, less than 2
weeks...90%, on or after date of departure...100%. Please note
that travel insurance premiums will not be refunded in the
event of cancellation at any time. |
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If the clients
withdrawal for an expedition is due to one of the following
reasons, and satisfactory evidence is provided, the Company
will refund to the client the instalments made up until the
date of withdrawal subject to deductions of the insurance
company made by the Company on behalf of the client: death of
the client or clients accidental bodily injury, illness,
compulsory quarantine, summoning to jury service or witness
attendance in court or the death or serious illness of a close
relative or fiance which necessitates the presence of the
client in the UK, adverse weather conditions making it
impossible for the client to travel to the point of departure
from the UK in time. |
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The outline
itinerary is a guide which the Company will attempt to adhere
but your final itinerary may differ in respect of the order in
which you visit various areas and the places where you stay
overnight. In particular it may be necessary to alter your
itinerary at short notice due to adverse weather or road
conditions, or to operating conditions imposed by owners and
operators of accommodation, facilities, aircraft, vessels and
other forms of transport. Your itinerary will, however, be the
same in content, unless circumstances beyond our control deem
this impossible. Should weather conditions involve clients in
extra costs such as accommodation, transportation and meals,
such cost should be borne by the client. |
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Acceptance of
tickets and vouchers implies acceptance of the conditions
under which the transportation companies hold themselves
responsible. No responsibility of liability can be accepted
for any accident, loss or injury unless caused by proven
negligence. No liability can be accepted for consequences of
possible delay to aircraft, trains or buses due to
circumstances beyond our control. |
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All monies
accepted by the client will be held in a client account. All
monies will be insured under a passenger protection scheme.
The only money to be used prior to an expedition will be for
the purchase of airline tickets through an established IATA
and ABTA agent. |
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The right is
reserved to cancel the expedition for reasons beyond our
control, up to the date when payment of balance is due, unless
it is necessary to do so as a result of hostilities. political
unrest or other circumstances amounting to force majeure, or
unless the client defaults in payment of such balance. Should
the Company be forced to cancel an arrangement for any reason
except default by the client, the choice of an alternative or
full refund will be offered. |
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Any complaints
must be made in writing to the Company within 15 days of the
client's return to the UK. |
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Single
supplements: any additional requirements such as special diet
or medical needs, or any extensions to the tour, should be
noted on the booking form. A supplementary charge will be made
for single accommodation; charges for single hotel room are
?75 per person, single tent on 2 week trek 50 pounds. |
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The Company may
sub-contract any of its obligations under this contract. |
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Prices quoted
are based on exchange rates and operating costs at the time of
booking. The Company reserves the right to levy fuel and/or
currency surcharges following significant currency
fluctuations. No other surcharges relating to operating costs
will be introduced, unless it becomes necessary for reasons
beyond our control. Surcharges, if any, will be demanded in
writing and clients must pay the increased costs. Failure to
pay the surcharges will be treated as a cancellation of the
booking by the client and cancellation charges will apply. No
surcharge of less than 5% will be levied; if however the
surcharge exceeds 10% of the price quoted at the time of
booking, the client is entitled to cancel the expedition and
obtain a full refund. No surcharges will be made less than 30
clear days before the date of commencement of the holiday. |
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Insurance:
It is essential that all participants are adequately insured.
Adventure Alternative operate an expedition insurance scheme
for groups, with a supplement for baggage and personal
effects. Details of this are on request. Some of our tours
include trekking peaks and white water rafting; these will
require a 'high risk' insurance policy. Details will be
forwarded to each participant in advance of the expedition. |
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While the
expedition is in progress, all decisions shall be made by
Adventure Alternative staff. The team members shall act in
accordance with all Company staff's reasonable instructions.
The Team Leader or Company staff may withdraw a client from
the expedition at any time if the staff member is of the
opinion that the clients presence is likely to prejudice the
good order, discipline or safety of the expedition or if the
client breaks any law or regulation of any country where the
expedition takes place. The client shall indemnify the Company
against any loss or expense that may be incurred as a result
of the clients behaviour described in this clause. |
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Liability:
The Company's liability ( which includes the liability of
its employees and agents ) to the client in contract, tort or
otherwise arising out of or in connection with the expedition
and its organisation and planning shall not exceed ?1 million.
The Company shall not be liable for any indirect or
consequential losses or cost however they may arise. The
Company will not be in breach of this contract for any delay
in performing or failure to perform it's obligations under
this contract if the delay or failure was due to an act of God
or any other circumstance beyond the Company's control.
Nothing in this clause excludes or limits the Company's
liability for death or personal injury caused by the Company's
negligence or fraudulent misrepresentation. |
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Health:
Except as disclosed in the medical questionnaire, the
client confirms that he or she is in good health and is
unaware of any reason why he or she may be unsuited to taking
part in the expedition or may be likely to suffer illness or
injury during the expedition, taking into account the
challenges and purposes of the Expedition. If any information
given in the booking form or medical questionnaire is proven
to be incorrect then the Company reserves the right to remove
that client from the expedition and the client shall not be
entitled to any refund of payment made under this contract. |
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Documents:
The client is responsible for obtaining all necessary
documents enabling him or her to participate in the expedition
and shall comply with all regulations and local legislation of
the country in which the expedition is taking place. The
client shall indemnify the Company against all costs incurred
by the Company as a result of breach of this clause. |
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Package
holiday regulations:
As a result of the nature of the planning process involved in
all Adventure Alternative expeditions, the Company is not in a
position at the time of contract to confirm: the operator,
flight number, departure date or departure or arrival
destinations. This is stated in order to comply with Civil
Aviation Authority Guidelines; or all the elements required
under the Travel Package Holidays and Package Tours
Regulations 1992, regulation 9. |
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The contract is
personal to the team member who shall not transfer the benefit
to any other person without the Company's consent. |
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If any of
these booking conditions is found by any court or other
competent authority to be wholly unfair or unenforceable the
validity of the rest of the contract shall not be affected and
shall remain valid and enforceable to the extent permitted by
the law. |
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This contract is
governed by English law and is under the jurisdiction of the
English court. |
